Last month, I was unable to clerk business meeting. I found myself in need of a sabbath day of rest, so Ministry and Oversight asked Sarah H to fill in as clerk for the day. I was very grateful that she was willing to do so, and I think it was a good experience for her too. She wrote a little about it on her blog.
Before the business meeting that Sarah clerked, the members of Ministry and Oversight met to set the agenda. I wrote out an annotated agenda for Sarah, explaining how I would approach clerking the meeting. I found myself referring to my notes today and I thought I would post them here, for anyone who is interested.
Annotated Business Meeting Agenda
Before business meeting
- Pray for the meeting and ask God if there is anything that needs to be added to the agenda
- Print out a copy of the minutes and the treasurer’s report to bring to the meeting
- Go over the agenda
- Arrive early
- Write the agenda on the large pad in the children’s room and hang it up front
- Set up a table in the front of the room with two chairs (for the clerk and the recording clerk) Put a copy of the minutes on a clipboard with a pen so that people can make edits to them during business meeting
- Spend time in prayer for the meeting and for the business of the day
Business Meeting Agenda
April 3, 2011
The reading is usually something from the Faith and Practice. I have been trying to find something that relates to what is on the agenda for business meeting. After the reading, I ask Friends to settle back into worship for a few minutes before the first agenda item.
- Faith and Practice publishing report from M&O – Peggy
- Treasurer’s Report – Judy
- Pastor’s Report – Peggy
- Approving minutes
Ask someone to read your traveling minute out loud to the meeting. This does not need to be approved because we already approved giving you one.
Good Friday and Easter – Peggy
Ask Peggy to talk about the plans for Good Friday and Easter.
Ask Friends if there are any other announcements for the good of the order.
- Joys and concerns